🪤 When the perfect tender turns out to be a trap

Imagine this situation: 💫 You find a tender that seems perfect for your company

✅ You've made calculations → there is a chance for a high profit
✅ You've already booked equipment with cooperators
✅ You have subcontractors agreed upon
✅ You've submitted a fantastic bid and…

…you were excluded from the proceedings. It turns out you lack an ISO certificate, the requirement for which was hidden somewhere in annex no. 13.

The result? All the work you have done ends up in the bin.

This is unfortunately a daily reality in the public procurement world, where the most important skill is distinguishing tenders in which you have a chance of winning from those that are a waste of time.

🕸️ Where to look for public procurement in the first place?

🌍 The largest contracts

• European TED (Tenders Electronic Daily) service

• Value thresholds: above EUR 215k (supplies/services) or EUR 5.4m (construction works)

💰 Tenders (above PLN 130k)

• National e-Procurement Platform (mandatory tender notices)

• Plus dozens of other platforms (where detailed documents are hidden)

💸 Requests for proposals (up to PLN 130k)

• scattered across tens of thousands of websites and bulletins of public institutions

Monitoring this market on your own is virtually impossible

⏳ Why are traditional reports a waste of time?

Most companies try to solve this problem by ordering email reports on tenders from traditional providers. These mostly employ dozens to hundreds of people who, from morning to evening, click through thousands of sources and collect announcements manually.

Later, they try to match them to a company's profile using:
🔤 Keywords (does "service", "construction", "training", etc. appear in the announcement)
📋 9.5 thousand CPV codes (a classification somewhat similar to NACE codes, but for tenders)

📊 Efficiency? Catastrophic.

For every well-matched procurement, there are 5-50 completely irrelevant ones. It is like looking for a needle in a haystack... which grows every day.

And that is just the beginning! Even if the procurements in a given report seem interesting, you still have to download all the documents for each of them and check:

⁉️ Do you meet the formal conditions for participation
⁉️ Do your products/services match the specifications
⁉️ Do you have the required certificates and experience
⁉️ Are there other non-standard requirements that are easy to overlook

Each such analysis = from 20 minutes to 3-4 hours of work

And if you receive dozens of suggestions per day in the report? You need a large team... or you accept that many opportunities are simply lost.

🎯 How do we solve this problem at Mimira?

At Mimira, we believe there is a simpler solution - we combine AI with the expertise of public procurement experts, so that our clients focus only on the tenders they can win.

🧬 1. We get to know your company's DNA
We analyze data about your company: information on the web, previously won tenders and met requirements, your catalogs, and price lists.

🤖 2. We automatically analyze documents
We do not stop at keywords. We check the entire tender documentation for an actual match to your company.

☑️ 3. We verify the requirements
AI checks if your company meets the conditions for participation and if the products/services match the parameters of the procurement specifications.

💬 4. We ask for details
We only ask for missing information (e.g., technical data) and remember the answers for the future.

🎁 5. We deliver results
Instead of 200 random tenders, you get a dozen or so precisely selected proceedings.

In every tender, you can quickly make a decision: I'm in or I'm out.

🎯 Precision instead of chaos

Selecting the right tenders is the most important and difficult part of public procurement.

Without the right tools:
❌ You waste time analyzing irrelevant notices
❌ You waste money on preparing bids doomed to fail
❌ You let true business opportunities go

With Mimira:
✅ You save dozens of hours a week on analyzing documentation
✅ Your procurement selection process is precise and error-free
✅ You only bid in tenders where you have a real chance of winning