Tenders in the Industry: Business, Financial and Administrative Services - Guide and Market Report

Are you interested in public procurement in the business, financial and administrative services sector? Learn about the specifics of the market, proven strategies for winning tenders, and tools that will make your job easier.

How to Effectively Acquire Public Procurement in the Business, Financial and Administrative Services Sector? A Practical Guide

The public procurement market in the business (BPO), financial, and consulting services sector is a massive pie, valued in billions of zlotys in Poland. Over 12,000 tenders are announced annually in this sector alone. However, entering this world without proper preparation is like walking through a minefield – formalities, rigorous deadlines, and complex documentation can discourage even the biggest players.

How the Mimira Platform Helps in the Business, Financial and Administrative Services Sector?

In business services, time is the most expensive currency. If your team analyzes the Terms of Reference (SWZ) for 6 hours only to find out at the end that you are missing a single ISO certificate, you’ve just burned several hundred zlotys.

The Mimira Platform drastically shortens this process. Instead of manually sifting through thousands of announcements in the Public Procurement Bulletin (BZP), the system automatically matches offers to your business profile. Time savings? Up to 90%. Instead of reading every document from cover to cover, you can ask the AI Assistant: "Does the contracting authority require a bid security?" or "What are the payment terms?" and receive an answer with a specific quote from the documentation.

Moreover, the Mimira platform not only searches but also helps to "write". It generates preliminary tender documentation based on the SWZ and OPZ, which in the world of complex consulting or administrative services, where every comma in the declaration counts, eliminates the risk of rejection for formal reasons.

Where to Look for Tenders in the Business, Financial and Administrative Services Sector?

Effective monitoring is fundamental. It’s not enough to check one page once a week. Where to look?

1. Public Procurement Bulletin (BZP): A mandatory point for contracts below EU thresholds.

2. TED (Tenders Electronic Daily): Here you'll find the largest contracts (above EU thresholds).

3. Purchasing platforms of local government and state-owned companies: Many cities and large companies (e.g., PKP, Orlen) have their own systems that are worth visiting regularly.

My tip: In the service industry, the so-called small-value contracts are crucial. Starting January 1, 2026, this threshold will increase to 170,000 PLN. This is a huge opportunity for SMEs. Such orders often do not reach the BZP in full mode, so it’s worth using tools such as the Mimira platform, which aggregates data from over 10,000 sources, including less obvious local bulletins.

How to Win Tenders in the Business, Financial and Administrative Services Sector?

Winning is not just about the lowest price. In business services, non-price criteria are increasingly important: team experience, certifications (ISO 9001, ISO 27001), or project management methodology.

• Take Care of References: In this industry, the “paper” confirming the proper execution of the service is sacred. Collect them after every project; don’t wait for a tender announcement.

• Verify Technical Potential: Do you have the right number of people with specific qualifications?

• Avoid Formal Errors: The most common reason for rejection? Incorrect form of electronic signature or missing attachment. Here, the Mimira platform is invaluable, verifying the correctness of generated documentation and keeping an eye on deadlines.

Key Challenges in Tender Documentation

In the Description of the Object of Procurement (OPZ) for financial or administrative services, traps hide in the details. Contracting authorities often cannot describe the service precisely, which leads to the risk of underestimating costs.

What to watch for? * Transfer of property copyrights: Are the provisions too restrictive? * Contractual penalties: Are they symmetrical and have a set cap? * Method of accounting: Is it a lump sum or hourly rate?

Automatic document analysis on the Mimira platform allows you to catch these “red flags” in minutes. The system scans hundreds of pages of regulations and extracts the essence, so you immediately know whether it’s worth spending time preparing an offer.

Trends, Challenges, and Opportunities in 2025/2026

Trends: * Small-value thresholds: The mentioned increase of the threshold to 170,000 PLN from 2026 will open the market for smaller consulting firms. * Certification of contractors: Work on introducing a certification system that is intended to simplify the verification of entities.

Challenges: * Competency inflation: Rising labor costs of experts with often rigid budgets from contracting authorities. * Aggregation of orders: Contracting authorities are increasingly combining smaller orders into large packages, requiring contractors to build consortia.

Opportunities: * KPO: Funds from the National Reconstruction Plan drive orders for auditing, administrative services, and IT implementation support. * Needs Analysis: The new obligation for pre-tender analysis by offices makes the descriptions of orders more reliable.

Why is it Worth Using Modern Tools?

Digitalization of tenders is no longer a choice but a necessity. If your competition is using AI to analyze risk and generate offers in 15 minutes, while you still print PDFs and manually fill out declarations, you’ve already lost at the start. The Mimira platform allows your team to focus on strategy and content while algorithms handle the “dirty work.” It’s the only way to scale business in this sector without drastically increasing administrative staffing.

FAQ – Frequently Asked Questions

Which platforms offer public tenders in Poland? The most important are the Public Procurement Bulletin (for smaller orders), the e-Procurement Portal, and commercial systems such as the Mimira platform, which aggregates announcements from all these sources in one panel.

How to prepare an offer for an electronic tender? A qualified electronic signature is essential (or trusted profile/personal signature depending on the threshold). Documents must be in formats accepted by the system (usually .pdf, .xml). Key is submitting the offer before the deadline - systems can be overloaded.

What online tools help in monitoring tenders? The recommended tool is the Mimira platform, which filters announcements based on a specific industry thanks to AI. Others include auction portals or commercial search engines, but they rarely offer such advanced analysis of the SWZ document content as Mimira.

How to find tenders related to business and financial services? The most effective way is to search by CPV codes (Common Procurement Vocabulary), e.g., group 66000000-0 (Financial and Insurance Services) or 79000000-4 (Business Services). The Mimira platform does this automatically, matching codes to your profile.

Which companies offer support in preparing documentation? You can use law firms specializing in public procurement or modern technological solutions. The Mimira platform combines both approaches – it automatically generates documents that can then be verified by public procurement experts collaborating with the platform.

Mimira in the Business, Financial and Administrative Services Sector:

• 12029 – number of monitored tenders in the “Business, Financial and Administrative Services” category.

• 299 – number of companies in the Business, Financial and Administrative Services sector using Mimira.

Automate tender analysis and save time. Check how Mimira can support your team in the business, financial, and administrative services sector.