Tendering in the Industry: Health and Safety - Guide and Market Report

Are you interested in public procurement in the health and safety sector? Discover the specifics of the market, proven strategies for winning tenders, and tools that will make your work easier.

How does Mimira assist in the Health and Safety sector?

In the medical industry, the pressure of time is immense. The Mimira platform addresses this issue by offering intelligent matching of proceedings to the business profile. Instead of manually searching through hundreds of announcements in BZP or TED, the system does it for you, saving you up to 90% of the time you previously spent on pure sourcing.

However, this is just the beginning. The key value of Mimira is the documentation generation feature. Based on SWZ, OPZ, and PFU, the system automatically prepares templates for documents and verifies their correctness. If you have doubts about whether your equipment meets a specific resilience standard mentioned in Annex No. 4, you don't have to scroll through PDFs. You ask the AI assistant: "What are the requirements for fabric certification in this tender?", and it responds by quoting specific sections from the client’s original documentation. This is a revolution in the pace of risk analysis.

Where to find tenders in the Health and Safety sector?

The market for medical and safety procurement (e.g., fire service, police) in Poland consists of over 12,000 proceedings annually. The main sources are:

• Public Procurement Bulletin (BZP): For contracts worth below EU thresholds.

• TED (Tenders Electronic Daily): This is where large contracts above EU thresholds land – crucial for suppliers of expensive diagnostic equipment.

• Purchasing platforms of individual hospitals and institutions: Many entities, such as medical entities of the Ministry of Internal Affairs, have their own systems where they publish requests for proposals.

• Specialized aggregators: If you don't want to independently monitor 10,000 bulletins, tools like Mimira aggregate data from all these sources, including orders executed with KPO.

Tip: As of January 1, 2026, the threshold for applying the Pzp Law has increased to 170,000 PLN. This means that many smaller orders in the OHS industry will be carried out outside the law – only as requests for proposals. If you do not actively monitor them, you are missing out on a huge piece of the pie.

How to win tenders in the Health and Safety sector?

Winning is not just about the lowest price. In the health sector, precision counts.

Success factors: 1. Certification and technical parameters: In medicine, there is no room for “around”. If OPZ requires a CE certificate compliant with the new MDR regulation, and you have an old document – the offer will be rejected. 2. References: Purchasers in this sector rarely take risks with newcomers. Building a base of references from smaller orders is crucial to enter the largest ones. 3. Elimination of formal errors: The most common reason for disqualification? Errors in JEDZ, lack of an electronic signature in the correct format (XAdES vs PAdES) or not submitting the deposit on time.

How does Mimira help? The platform generates documentation based on SWZ, which drastically reduces the risk of human error when transcribing data. Additionally, the generated documents can be verified by PZP experts, giving you a "second pair of eyes" before submitting your offer.

Key challenges in tender documentation

Documentation in the health sector (especially CPV codes 33000000-0) is a trap after trap.

• Description of the Object of the Order (OPZ): Purchasers often describe equipment for a specific manufacturer. If you can quickly catch such "blocking entries", you can submit a request for clarification of the content of SWZ and open the way to the tender.

• Analysis of needs and requirements (new requirement 2026): Thanks to the amendment to the Pzp law, purchasers must justify conditions conducive to competitiveness. This is your weapon – if conditions are too stringent, you have a solid basis for an appeal.

Automating document analysis on the Mimira platform allows scanning 100 pages of text for risky keywords in 5 minutes, which would take a human several hours.

Why is it worth using modern tools?

Digitalization is not just a "gimmick," it is a necessity. Since 2026, EU thresholds have been lowered (e.g., for government deliveries to 140,000 euros), which means that more proceedings will be conducted under stringent EU procedures.

Using Mimira allows a company in the OHS or medical industry to remain "agile" – you can submit even 10 times more offers with the same team. Instead of hiring three new assistants, you implement a system that does not get sick and does not miss deadlines.

Trends, challenges, and opportunities (2026)

• Trends: Strong pressure on non-price criteria, such as life cycle costs (LCC) and environmental aspects (Article 101 Pzp).

• Challenges: The new Pzp threshold (170,000 PLN) forces companies to better monitor market requests for proposals that were previously "visible" in the law.

• Opportunities: The law on the certification of contractors (being implemented in 2026) will make life easier for reliable companies – once obtained, the certificate will replace many declarations in each subsequent tender.

Current market information (Q1 2026)

Recently, we have observed a surge of large proceedings for specialized supplies. For example, in January 2026, there were significant announcements for deliveries of medical equipment (No. 2026/BZP 00043719/01) and dressing materials for regional health centers. The number of audits in the health sector is also increasing (e.g., for Ministry of Internal Affairs units), opening the market for companies providing consulting and financial services.

FAQ – Frequently Asked Questions:

Which platforms offer public tenders in Poland? The main source is the e-Procurement portal run by the Public Procurement Office. However, for convenience, companies use aggregators such as Mimira, which collects data not only from the national portal but also from thousands of local hospital and institution BIP pages.

How to prepare an offer for an electronic tender? You need to have a qualified electronic signature, prepare the offer in a format compliant with the requirements (most often PDF or XML), and submit it through the platform specified in SWZ (e.g., e-Procurement or commercial purchasing platforms). It is crucial to monitor the file checksums.

What online tools help monitor tenders? The recommended tool is the Mimira platform, which as a SaaS system offers the most advanced AI analysis on the Polish market. It allows not only monitoring but also substantively analyzing the content of documents.

How to find tenders related to public procurement in the Health and Safety sector? The most effective way is to search by CPV codes from group 33 (Medical devices, pharmaceuticals), 35 (Safety equipment), and 18 (Workwear/specialist clothing). In Mimira, you can simply define your business profile, and the system will catch the appropriate keywords for you.

Which companies offer support in preparing tender documentation? There are law firms specializing in PZP as well as technology companies. Mimira combines both approaches – offering AI automation that is supported by verification by real public procurement experts.

Mimira in the Health and Safety sector:

• 12646 – number of monitored tenders in the category “Health and Safety”.

• 65 – number of companies in the Health and Safety sector using Mimira.

Automate the analysis of tenders and save time. See how Mimira can support your team in the health and safety industry.