Tenders in the Industry: Construction and Infrastructure - Guide and Market Report

Are you interested in public procurement in the construction and infrastructure sector? Discover the specific characteristics of this market, proven strategies for winning tenders, and tools that will make your work easier.

In the construction and infrastructure industry, public tenders are the foundation of business. At Mimira, we witness daily how companies fight for contracts, overwhelmed by thousands of pages of technical documentation and strict deadlines. Currently, as the market enters an investment phase worth over PLN 140 billion (in the first quarter of 2026 alone), the workload pace of bidding departments is becoming a critical bottleneck.

We have prepared this guide to share our insights from working with hundreds of contractors and to show how modern technologies are changing the rules of the game in winning public contracts.

How does Mimira help in the Construction and Infrastructure industry?

By working with construction companies, we noticed that their bidding teams often "drown" in the Bulletin of Public Procurement (BZP) and the TED system. Manually searching through notices to pick out those matching the machinery fleet or base location is a full-time job that generates no direct profit.

Our platform transforms this process in several key areas: * Time savings at the start: Mimira offers intelligent matching of tenders to your company profile. Thanks to this, our clients save up to 90% of the time they previously wasted browsing irrelevant notices. Instead of reading about hundreds of school renovations, they immediately receive information about the construction of a specific section of an expressway. * Support with documentation: Based on documents such as SWZ, OPZ, or PFU, the platform helps generate the necessary bid documentation and verifies its correctness. * AI Assistant at hand: We know that flipping through 200-page annexes looking for a clause on contractual penalties or warranty terms is frustrating. In Mimira, we provide an AI assistant that answers specific user questions, instantly quoting relevant passages from the source documentation.

Where to look for tenders in the Construction and Infrastructure industry?

There are many sources, but the challenge is their effective aggregation. If you want to keep your finger on the pulse, you should monitor: * Mimira Platform: This is our main recommendation because it integrates data from over 10,000 bulletins, delivering approximately 289 new construction notices per day. * BZP (Bulletin of Public Procurement): For tenders below EU thresholds. * TED (Tenders Electronic Daily): Mandatory for large infrastructure projects above EUR 5,538,000. * Competitiveness Database: Crucial for projects funded by EU funds (e.g., KPO). * Purchasing platforms of large contracting authorities: GDDKiA or PKP PLK often use their own systems (e.g., SmartPZP, e-B2B).

Our tip: Do not rely solely on CPV codes. Contracting authorities often type them incorrectly. It is worth searching by keywords in the documentation (e.g., "structural concrete," "bicycle path"), which Mimira's algorithms help with.

How to win tenders in the Construction and Infrastructure industry?

Winning is not just about the lowest price – it is primarily about formal precision. In this sector, bids are often rejected due to fine details: * Technical potential and references: A common mistake is failing to demonstrate experience in specific structures (e.g., bridges). The Mimira platform analyzes the SWZ requirements and helps match your resources to them. * Certificates and permits: Checking if the construction manager has the appropriate industry credentials is tedious. Automated verification allows catching such deficiencies at an early stage. * Precision in FORM: Errors in pricing forms are the most common reason for rejection. Mimira generates pre-filled documents, which drastically reduces the risk of human error.

Key challenges in tender documentation (Construction and Infrastructure)

Construction documentation is the most extensive of all industries. What do we draw our clients' attention to? 1. Ambiguities in PFU (Functional-Utility Program): Under the "design and build" formula, the risk lies with the contractor. Automated document analysis in Mimira allows quick identification of contradictions between the description and map attachments. 2. Traps in OPZ: Descriptions often hide requirements such as spoil disposal at the contractor's expense, which can ruin profitability. 3. Risk verification: Thanks to AI in Mimira, you can ask the system: "What are the delay penalties?" and get an answer in 5 seconds instead of searching for it for an hour in a maze of files.

Why use modern tools in the Construction and Infrastructure industry?

Digitalization is not just a trend; it is a necessity with the current scale of investment. Companies using Mimira submit an average of 80 more bids per year with the same team. * Speed: If the competition spends 3 days analyzing a tender and you do it in 2 hours with Mimira, you have more time to negotiate with subcontractors and accurately price materials. * Accuracy: AI will not miss a change in the bid submission deadline, which happens even to the best specialists when managing a large number of proceedings.

Trends in the Construction and Infrastructure industry

Currently, the market is shaped by several strong forces: * Current trends: Green procurement and the carbon footprint criterion are becoming the standard. The importance of competitive dialogue in major projects (High-Speed Railways) is also growing. * Challenges: Limiting the participation of non-EU companies (CJEU rulings) and new requirements for critical and protective infrastructure that will come into force in 2026. * Opportunities: A huge influx of funds in regions such as Pomerania (PLN 66.6 billion for ports and energy) or Silesia (PLN 18.5 billion).

Current information about tenders (Market data)

According to our data, the construction sector currently accounts for over 17,300 active proceedings. In January 2026 alone, nearly 1,700 new notices appeared. Key projects include: * Road infrastructure: Construction of the S12 Piaski–Dorohusk section (PLN 2.6 billion). * Railways: Modernization of the E30 line in Podkarpacie and a series of PKP PLK tenders with a total value of PLN 9.5 billion. * Maritime engineering: Expansion of the Outer Port in Gdynia (over PLN 3 billion).

AI Tender Search Engine - how it works and why you should use it?

Traditional search engines operate on the principle of "if you typed 'road', I will find 'road'". The AI on the Mimira platform understands context. It recognizes that a "square revitalization" project includes construction works, installation works, and landscape architecture. * Document analysis: AI "reads" the SWZ and PFU, catching risks for you before you even open a PDF file. * Matching: The system learns from your decisions – if you reject small renovations, it will stop suggesting them to you, focusing on higher-value contracts instead.

Tender automation - how to streamline the process?

Automation in Mimira does not replace people, but it takes the burden of "paperwork" off them. You can automate: * Market monitoring: Alerts about new tenders and changes in documentation arrive on their own. * Bid draft generation: The system fills in declarations and forms with data from your company profile. * Error reduction: We eliminate mistakes in dates, proceeding numbers, or missing signatures on declarations. This allows bidding departments to scale operations without hiring new employees.

Frequently Asked Questions (FAQ)

What platforms offer public tenders in Poland? In addition to official government websites such as e-Zamówienia (BZP) and TED, it is worth using commercial aggregators. The Mimira platform is the most technologically advanced solution here, as it not only collects data from over 10,000 sources but also analyzes it using AI. Other options include the Competitiveness Database for EU projects and systems of individual municipalities and cities.

How to prepare a bid for an electronic tender? The key is having a valid qualified electronic signature and knowing the platform where the bid is submitted (e.g., MiniPortal or e-Zamówienia). The Mimira platform supports this process by automatically generating documentation and verifying its compliance with the formal requirements containing in the SWZ, which minimizes the risk of rejection due to technical reasons.

Which companies specialize in organizing tenders for IT supplies? These are usually large central administration units (such as COI) or specialized purchasing agencies. At Mimira, we monitor the broad IT sector (over 12,000 notices), helping technology companies navigate through complex specifications crucial for software projects or equipment supplies.

What are the most popular portals with tenders for small and medium-sized enterprises? For SMEs, the most important is the Bulletin of Public Procurement (sub-threshold procurement). However, small businesses often do not have the time to browse it. This is where Mimira comes in, selecting offers that match the scale of the specific company's operations, allowing them to compete without having an extensive legal department.

What online tools help in monitoring tenders? The basic tool is notification systems. Mimira goes a step further – offering not only alerts but also an AI assistant that analyzes the content of documents in real-time. This allows monitoring thousands of sources simultaneously, which would be physically impossible with manual searches.

What companies offer support in preparing tender documentation? There are law firms and consulting companies specializing in public procurement law. Mimira combines the world of technology with substantive knowledge – documents generated by the platform can be additionally verified by our expert team, ensuring compliance with the public procurement law.

How to find public procurement tenders in the Construction and Infrastructure sector? You can use search engines in BZP, but the most effective method is using the Mimira platform. Thanks to industry filters and contextual analysis, the system automatically catches tenders for construction works, renovations, or infrastructure projects from thousands of local municipal and city bulletins.

What services do consulting firms offer in the field of public tenders? Consultants usually handle legal analysis, drafting appeals to the National Appeal Chamber (KIO), and support throughout the procedure. At Mimira, we focus on tools that enable companies to manage this process independently and efficiently, offering automation where traditional consulting is too slow or too expensive.

What platforms enable the electronic submission of tender bids? The most important is the state e-Zamówienia portal. There are also commercial platforms like Marketplanet, SmartPZP, or the Open Nexus purchasing platform. Using Mimira, you prepare a complete set of documents ready to be uploaded to any of these platforms.

Mimira in the Construction and Infrastructure industry:

• 17,312 – number of monitored tenders in the "Construction and Infrastructure" category.

• 250 – number of companies in the Construction and Infrastructure industry using Mimira.

Automate tender analysis and save time. See how Mimira can support your team in the construction and infrastructure sector.