Tenders in the Industry: Transport and Logistics - Guide and Market Report

Are you interested in public procurement in the transport and logistics sector? Discover the specifics of the market, proven strategies for winning tenders, and tools that will make your work easier.

How to Effectively Secure Public Contracts in the Transport and Logistics Industry? A Practical Guide

The public procurement market in the transport and logistics sector in Poland is currently undergoing an unprecedented boom. Amounts of around 27 billion złoty for investments in 2025 alone are impressive, but for the average owner of a transport company, what matters is something else: how to navigate the jungle of bureaucracy and actually sign a profitable contract?

Here are concrete steps that will help you dominate this market.

How does Mimira help in the Transport and Logistics Industry?

In the TSL (Transport-Forwarding-Logistics) industry, time is money – literally. If your specialists spend 15 hours a week manually sifting through the Public Procurement Bulletin (BZP), they're wasting time they could spend optimizing offers.

The Mimira Platform changes this power dynamic. Instead of manually filtering through thousands of announcements, the system automatically matches tenders to your business profile. We're talking about saving 90% of a tender expert's working time. What does this mean in practice? Your team can analyze 10 times more inquiries in the same amount of time.

Mimira's key advantage is its AI Assistant. Logistics tenders often contain hundreds of pages of the Terms of Reference (SWZ). Instead of reading everything, you can simply ask: “What are the emission standards requirements for vehicles?” or “Does the contracting authority require OCP insurance for amounts exceeding 500,000 euros?”. The Assistant will respond immediately, quoting specific sections of the documentation, which eliminates the risk of overlooking important provisions.

Where to Find Tenders in the Transport and Logistics Industry?

If you rely on just one source, you’re likely missing out on 60% of the market. In Poland, the TSL sector generates an average of 111 new announcements daily. Where do they end up?

1. The Mimira Platform: This is your command center. It monitors over 10,000 bulletins, including BZP, TED (EU tenders) and purchasing platforms of state-owned enterprises.

2. Public Procurement Bulletin (e-Zamówienia portal): A mandatory source for orders exceeding the statutory threshold.

3. TED (Tenders Electronic Daily): Here you will find the largest international and national contracts exceeding EU thresholds.

4. Commercial and internal platforms: Major players, such as PKP PLK or Poczta Polska, have their own procurement systems.

Pro tip: Don’t just search under the keyword “transport”. Check orders for “cleaning maintenance”, “waste disposal” or “supply of building materials” – that’s where huge logistics packages are often hidden.

How to Win Tenders in the Transport and Logistics Industry?

Finding a tender is just the beginning. To win, you must understand that the public contracting authority fears risk more than a high price.

Key success factors: * References: In transport, experience in similar volumes counts. If you’re going for a contract for 50 vehicles, and you only have references for 5, you will be rejected. * Technical potential: Increasingly, it’s not just the number of vehicles that counts, but their age and environmental impact (EURO 6 standards are already standard). * Precise documentation preparation: The Mimira Platform generates preliminary documents based on SWZ and OPZ, drastically reducing the risk of errors in JEDZ statements.

Most common mistakes: * Failure to sign documents with a qualified electronic signature (a plague in 2024!). * Paying the deposit late or with an incorrect transfer title. * Discrepancy between vehicle parameters and the Description of the Object of the Order (OPZ).

Key Challenges in Tender Documentation (Transport and Logistics)

Tender documentation in logistics can be tricky. What should you watch out for?

1. Differences in OPZ vs. PFU: In tenders for transport infrastructure (design and build), the Functional-Utility Program may contain logistical delivery pitfalls that are not in the announcement itself.

2. Value adjustment clauses: In long-term contracts (e.g., 2-3 years), the lack of a fuel price adjustment mechanism can sink your company.

3. Contractual penalties: Contracting authorities often impose draconian penalties for a 15-minute delay in delivering a vehicle.

Thanks to the automation available in Mimira, the system can catch these "red flags" in documentation before your team spends hours preparing calculations. This feature protects not only time but also margins.

Why Is It Worth Using Modern Tools in the Transport and Logistics Industry?

Digitalization is no longer a choice; it's a necessity for survival. The logistics industry operates on thin margins, so every 1.2 million złoty of additional revenue (which Mimira clients typically gain) can determine the company's fate.

Why is it worth opting for Mimira? Because it allows scaling the business without hiring another 5 clerks. It enables you to be first where competitors are still reading the introduction to the SWZ. In a world where it sometimes takes 12 months from announcement to contract signing, speed at the outset gives you a huge strategic advantage.

Trends, Challenges and Opportunities (2025/2026)

Trends: * Green Logistics: Points for electric or hydrogen fleets are becoming the norm, not a rarity. * Large railway investments: The PKP PLK investment program worth 50 billion złoty will require enormous logistical support in the regions. * Full steam ahead with electronization: Starting in 2026, statutory thresholds will increase to 170 thousand złoty, simplifying many smaller inquiries.

Challenges: * Prolonged procedures: The period from offer to contract ranges from 9 to 12 months. You need to have secured financing for that time. * Rising labor and fuel costs: Rigid flat rates in public contracts without correction mechanisms are the biggest trap.

Opportunities: * Money from KPO is finally flowing abundantly to municipalities – this means thousands of local tenders for urban transport and logistics.

Current Information on Tenders in the Transport and Logistics Industry

The market is currently dominated by large infrastructure projects. PKP PLK announces the modernization of lines (e.g., line no. 24 Piotrków Trybunalski – Bełchatów), generating demand for the transportation of aggregates and building materials. In the third quarter of 2026, a key project will be the reconstruction of the Psary station. Additionally, every municipality in Poland is currently announcing inquiries for transporting children to schools or providing logistical support for waste collection points. These are thousands of real orders waiting for bidders.

FAQ – Frequently Asked Questions in the TSL Industry

What platforms offer public tenders in Poland? The most important platform is e-Zamówienia (managed by UZP). In addition to that, it's worth monitoring SmartPZP, Open Nexus, and the purchasing portals of individual companies (e.g., PKP, Orlen). However, the most convenient option is to use aggregators like Mimira, which collects data from all of these places in one panel.

How to prepare a bid for an electronic tender? You need three things: a current certificate of non-criminal record and tax compliance, a qualified electronic signature, and a thorough analysis of the SWZ. The documents must be in .pdf, .docx, or .xades format, depending on the contracting authority's requirements.

How to find tenders related to public orders in the Transport and Logistics sector? The most effective method is to set alerts for specific CPV codes (Common Procurement Vocabulary). For transport, these are codes from group 60000000-8 (Transport services). The Mimira Platform does this automatically by analyzing the content of the announcement, not just the codes, which prevents the omission of poorly categorized tenders.

What online tools help in monitoring tenders? We recommend the Mimira platform due to its built-in AI, which not only monitors but also analyzes the content of documents. Alternatives include systems like “Pressinfo” or “BiznesPolska”, but they rarely offer such advanced automation in preparing bids.

What companies offer support in preparing tender documentation? You can use law firms specializing in PZP or consulting firms. By choosing Mimira, you gain access to support from PZP experts who verify the documents generated by the system, which is a much cheaper and faster solution than traditional consulting.

What platforms allow for electronic submission of tender bids? In Poland, these are mainly: the e-Zamówienia Portal (for most public ones), the Purchasing Platform (Open Nexus), Marketplanet OnePlace, and dedicated portals of capital groups. Remember that each contracting authority specifies a particular platform in the SWZ through which the offer must be submitted.

Mimira in the Transport and Logistics Industry:

• 6671 – the number of monitored tenders in the category “Transport and Logistics”.

• 72 – the number of companies in the Transport and Logistics industry using Mimira.

Automate tender analysis and save time. See how Mimira can support your team in the transport and logistics industry.