Tenders in the Industry: Transport and Logistics - Guide and Market Report

Are you interested in public procurement in the transport and logistics sector? Learn about the specific characteristics of the market, proven strategies for winning tenders, and tools that will make your work easier.

In the transport and logistics industry, public tenders are not only a stable source of revenue but also a powerful engine of growth. As the Mimira team, we observe daily how companies operating fleets or carrying out complex supply chains cope with the public procurement market. We see their successes, but also moments of frustration when an excellent bid falls through due to a minor formal error.

That is why we have prepared this guide – these are our conclusions drawn from working with hundreds of proceedings, designed to help you navigate the world of public procurement law more effectively.

How does Mimira help in the Transport and Logistics industry?

In our team, we know that timing is everything in logistics. If you spend 15 hours a week manually searching the Public Procurement Bulletin (BZP), those are hours you are not spending on optimizing routes or managing drivers.

The Mimira platform changes these proportions, saving up to 90% of the time previously lost to tedious analysis of advertisements. Our system precisely matches tenders to your profile – if you are looking for aggregate transport jobs under a specific PKP PLK investment, you will not be flooded with bids for transporting meals to schools.

What is more, once you find an interesting order, our AI tool generates documentation based on the Terms of Reference (SWZ), Description of the Subject of the Order (OPZ), or Functional and Utility Program (PFU). You do not have to rewrite the same statements every time. Additionally, our AI Assistant allows you to ask questions directly to the documents: "Does the contracting authority require vehicles meeting the Euro 6 standard?" or "What are the contractual penalties for delay?". You get the answer instantly, with a specific quote from the documentation page. This marks the end of flipping through hundreds of PDF pages in search of a single provision.

Where to look for tenders in the Transport and Logistics industry?

The market is fragmented but predictable. As the Mimira team, we recommend monitoring first and foremost: * Public Procurement Bulletin (BZP): For contracts below EU thresholds. * TED (Tenders Electronic Daily): Here you will find the largest international and domestic contracts exceeding EU thresholds. * Purchasing platforms of State Treasury companies: Giants such as PKP PLK, Orlen, or Poczta Polska have their own systems that are worth keeping an eye on.

Our conclusion? Monitoring must be systematic. If you check ads once a week, you may miss short deadlines for asking questions to the SWZ, which is often crucial in logistics – where the devil lies in the technical details.

How to win tenders in the Transport and Logistics industry?

We have noticed that in this industry, winning is not only about price, but also about proving capability with precision. Here is what matters: 1. Technical capability and certificates: Contracting authorities increasingly award points for having specific certificates (e.g., ISO 9001, ISO 14001) or modern telematics systems in vehicles. 2. References: This is often a matter of "make or break." They must match the requirements precisely. If the contracting authority wants references for transporting dangerous goods, they will not always accept ordinary general cargo transport. 3. Avoiding formal errors: The most common mistake? Lack of a qualified electronic signature in the correct format or submitting an expired document (e.g., third-party liability insurance policy). The Mimira platform helps catch such gaps during the documentation generation stage, and our experts verify the completed files to minimize the risk of rejection.

Key challenges in tender documentation (Transport and Logistics)

The SWZ in logistics is often a minefield. It is worth paying attention to: * Description of the Subject of the Contract (OPZ): Is the required number of vehicles feasible to provide within the given deadline? Do the "fleet age" requirements exclude half of your vehicles? * Contractual penalties: They are often disproportionate to the contract value. Automation of analysis in Mimira allows you to quickly catch these most risky provisions before you even start calculating costs.

Why is it worth using modern tools in the Transport and Logistics industry?

Logistics is a digital industry, and the bidding process should be digital too. Digitalization in Mimira allows you to submit up to 10 times more bids with the same team. Instead of looking for new employees for the tendering department, you give the current ones tools that do the "dirty work" for them. This translates to an average saving of 1,600 hours per year – time you can allocate to better margin planning.

Trends, challenges, and opportunities in the industry (2025/2026)

• Trends: Green Logistics dominates. Points for an electric, low-emission, or hydrogen fleet are becoming the standard rather than an optional extra.

• Challenges: Lengthening procedure times. It often takes 9-12 months from announcement to contract sign-off in rail projects. Another challenge is the increase of the statutory threshold to PLN 170k from 2026, which will change the dynamics of smaller contracts.

• Opportunities: PKP PLK's investment program worth PLN 50 billion is a massive opportunity for companies involved in aggregate transport and construction logistics.

Current information on tenders in the Transport and Logistics industry

Currently, the market is focused on large infrastructure projects. PKP PLK plans tenders worth PLN 9.5 billion for 2026, including the modernization of the line between Bełchatów and Piotrków Trybunalski and the reconstruction of the Psary station on the Central Rail Line (CMK). For smaller companies, municipal tenders for public transport and school transport remain key, where requirements for green powertrains are appearing more and more frequently.

AI Tender Search Engine - how does it work and why is it worth it?

Traditional search engines operate on keywords, which generates a lot of "noise." At Mimira, we opted for AI. Our system does not just see the word "transport," but understands the context of the documentation. Consequently, it automatically identifies tenders that match your specific resources (e.g., refrigerated trucks, low-loader trailers). That is the difference between browsing 200 advertisements and getting 10 concrete leads on your desk.

Tender automation - how to streamline the process?

Automation does not mean replacing humans, but taking the pressure off them. At Mimira, we automate: 1. Searching: The system monitors thousands of sources 24/7. 2. Analysis: AI extracts deadlines, bid bonds, and key technical parameters from documents. 3. Bid generation: Forms are automatically filled with your company's data.

This solves the "lack of capacity" problem, which we hear from clients most frequently.

FAQ - Frequently Asked Questions:

What platforms offer public tenders in Poland? The main ones are the Public Procurement Bulletin (for smaller public contracts) and the e-Procurement Platform (Platforma e-Zamówienia). It is also worth checking the individual purchasing platforms of large entities and systems like Mimira, which aggregate data from over 10,000 bulletins in one place.

How to prepare a bid for an electronic tender? A qualified electronic signature and submitting the bid through the correct platform (e.g., e-Zamówienia) is crucial. In the transport industry, you must remember to attach current transport licenses in electronic form, signed with an electronic signature of the issuing party or a notary.

What online tools help in monitoring tenders? The most effective solution is the Mimira platform, which filters announcements to match your profile using AI. You can also use free government search engines, but they require daily, manual filter checking.

How to find public procurement tenders in the Transport and Logistics sector? Search by CPV codes from group 60000000-8. You will find most contracts in BZP, TED, and on portals dedicated to urban logistics (public transport) and infrastructure logistics (e.g., purchasing portals of road and rail contractors).

Which companies offer support in preparing tender documentation? There are law firms and consulting companies specializing in public procurement law. At Mimira, we approach this differently – we combine AI technology, which prepares the documents, with the expertise of our specialists who verify them before submission, making it a faster and more scalable option than traditional consulting.

Mimira in the Transport and Logistics industry:

• 6,671 – number of monitored tenders in the "Transport and logistics" category.

• 72 – number of companies in the Transport and Logistics industry using Mimira.

Automate your tender analysis and save time. See how Mimira can support your team in the transport and logistics industry.